Join Our Team at Pinetart Co
We're Hiring an Operations Associate!
The Operations Associate will serve as a key support to Pinetart Co's community engagement and economic development initiatives. Working directly with the Principal Consultant, you'll help streamline project workflows, coordinate stakeholder communications, and ensure smooth execution of community events and programs.
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Through weekly Monday planning sessions, you'll gain clear visibility into ongoing projects and priorities, then independently manage assigned tasks throughout the week. This role is ideal for someone who excels at organization, enjoys creating efficient systems, and has a genuine interest in community development work.
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Your responsibilities will range from practical coordination tasks like scheduling meetings and maintaining project timelines, to more strategic support such as preparing documentation for stakeholder reviews and helping organize community engagement events. Success in this role requires strong attention to detail, proactive communication, and the ability to manage multiple priorities while maintaining high standards of professionalism.
More About The Role
About The Opportunity
We're seeking an organized Operations Associate to support our community engagement projects through structured weekly planning and efficient project execution. This is a remote contract role (no benefits included) with flexible working hours.
What You'll Be Doing
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Monday Meetings:
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Weekly priority setting and task organization
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Review upcoming community engagement events
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Plan stakeholder meeting schedules
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Set clear deliverables for the week
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Weekly Project Management:
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Coordinate and schedule client stakeholder meetings
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Support community engagement event organization
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Track project progress and deadlines
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Maintain organized documentation
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Handle follow-up communications
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And A Few More Things:
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Help with client communication, updates, and check-in’s; capturing and documenting client needs
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Assist in developing processes for efficiency
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Support client projects and internal initiatives by producing high-quality deliverables and participating in meetings and brainstorming sessions
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Conduct thorough industry and client research and analysis
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Your Qualifications
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1-2 years experience in project coordination or similar role
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Availability for Monday planning meetings
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Strong organizational and scheduling skills
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Professional communication style
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Experience with project management tools
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Reliable internet for video calls
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Willingness to sign NDA
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Experience with prioritizing workload to meet deadlines and work objectives
Who You Should Be
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Dependable and responsible
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Ability to work independently as well as collaboratively
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Ability to plan and organize projects, prioritize, and multitask
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Strong desire to learn about business and consulting
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Interested in working in a small business environment
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Excellent with written and verbal skills
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Interested in working with both growing and established businesses
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Ability to work with a diverse group of business owners
What We Offer
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Predictable weekly schedule with Monday anchor
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Fully remote work environment
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Exposure to hihg-level projects and clients
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Potential for contract extension based on performance
Technical Requirements
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Reliable high-speed internet connection
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Proficiency in video conferencing tools
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Quiet, professional workspace for virtual meetings
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Experience with common project management software
Compensation
$500 a month; 12 hrs a month
How To Apply
Submit your resume and brief description of your experience with project coordination, scheduling, and event support. Work samples and/or case studies are welcome. Applications reviewed on a rolling basis for January 2025.
Pinetart Co is an equal opportunity employer committed to fostering inclusive economic development.